FUNCTION HIRE

Function Terms And Conditions

All prices are subject to change and GST inclusive unless otherwise noted.

Please note that there is a 10% surcharge for public holidays.

Discounts apply for all BBYC members.

Room hire as quoted, plus any additional fees and licences required.

A $600 deposit secures your booking but is nonrefundable if cancelled less than 60 days prior to your function date excluding weddings which require at least 90 days’ notice of cancellation.  A fully refundable $600 bond is applied to specific events only if no damage is caused, or no additional cleaning is required.

All food and room hire is to be paid 3 days prior to your event.

Payment of bar tabs to be finalised at the end of your function.

No food or drink is to be taken into, or out of the Clubhouse.

Full responsibility must be taken by the organiser for all breakages or damage.

Extra charges may apply for tray/table service.

Special Licence is required by law for non-member functions.

You are responsible for your guests; you must remain on the premises until the last of your guests leave.

Hospitality staff members are included in the room hire rate.

Set menus apply, however we can cater for dietary special requirements if informed prior to your event.

If you require pack in and pack out times outside of the agreed event timing, an additional hire fee may apply. Please discuss your requirements prior to your event.

Professional security may be required depending on your function.

Professional security is required for all 21 st birthday functions. Please discuss this with the Functions Manager.

BBYC is a non-smoking/vaping indoor venue. Please use the designated area outside the Clubhouse for smoking/vaping.

Due to liquor licence requirements, no intoxicated guests are able to enter or remain on site.

Management does not accept responsibility for belongings left or lost on the property.

The organiser of the function is responsible for the conduct of all guests present and for any damage caused by guests or subcontractors. The cost of any damage or theft will be charged to the organizer. The organiser indemnifies BBYC against any claims which may arise from injury or damages from the use of a subcontractor the organiser employs. In accordance with the Health and Safety Employment Act 2015, visitors must obey all reasonable instructions and signs whilst on site to ensure that their actions do not create hazards to people or property.

All Fire and Emergency exists are to be kept clear at all times. On hearing an alarm, please leave the building by the nearest fire exit, assemble at the designated area on the fire notice and await further instruction.

BBYC reserves the right to make a judgement call on the need for security at your event dependent on the type of event, timing and numbers attending.

BBYC shall not be liable for failing or delaying performance of its obligations resulting from any condition beyond its reasonable control, including but not limited to acts of terrorism, earthquake, fire, flood, or other acts of God.